Club Charter Information and Forms

CHARTER FORMS HERE:

Note that you have the option of using the fillable.pdf document. However, please note that your work will not be saved online, you must save your work on your computer.

Please submit your clubs completed packet to the University of Wisconsin-Extension, Douglas County Office by October 1, 2023

Wisconsin 4-H Charter Application: New 4-H Clubs and Groups

All 4-H Clubs must be chartered. 4 H Club Charters are issued when a new 4 H Club is formed. Charters are based on the completion of this “Wisconsin 4 H Annual Charter Application” packet. All sections in this eight-page packet (102 KB) must be completed by the club leadership team and returned to the County UW-Extension Office.

4-H Charter and Annual Renewal Process

A 4-H Charter indicates the 4-H Club or Group is organized in accordance with the objectives of the 4-H program. The University of Wisconsin-Extension, Cooperative Extension grants 4-H Charters which formally authorizes the 4-H Club or Group to use the 4-H Name and Emblem for educational purposes in accordance with laws and regulations established by Congress and the U.S. Department of Agriculture.

The purpose of the 4-H Charter is education, communication and accountability.
All 4-H Clubs must be chartered, are required to have an EIN number and submit a financial record audit report to the County UW-Extension Office once each year.
All 4-H Groups (including committees, boards or other organizations) that hold any financial accounts must be chartered. If a 4-H Group does not hold financial accounts, it must be formally recognized and accountable to the County 4-H Leaders Organization.
The 4-H Charter allows the Club or Group to qualify for federal tax exempt status under the UW-Extension General Exemption Number (GEN) for Wisconsin 4-H Clubs and Groups.
A 4-H Charter is given to a new 4-H Club or Group as they are formed and meeting the requirements of a 4-H Club or Group. The successful completion of the 4-H Charter Application begins this process.
4-H Charters are renewed annually and will be granted upon successful completion of the 4-H Charter Annual Renewal packet. This packet is due to the 4-H Youth Development Educator by November 1 or an earlier date as determined by the Educator.
Requirements for a 4-H Club and chartered Groups are listed in the Wisconsin 4-H Youth Development Policies.

The Wisconsin 4-H Charter Application and Renewal packet provides timely communication between 4-H volunteers, Clubs and Groups and the 4-H Youth Development Educator. The 4-H Charter Application and Annual Renewal packet provides the documentation of educational activities of the 4-H Club or Group/Committee needed for liability coverage for 4-H volunteers and members, program impact evaluation and educational planning. And finally, the 4-H Charter Application and Annual Renewal packets provide documentation of compliance by 4-H Clubs and Groups with EEO and ADA guidelines, civil rights laws and accountability of handling 4-H money appropriately including IRS rules. Note that you have the option of using the fillable pdf document. However, please note that your work will not be saved online, you must save your work on your computer.